No Show Reporting Instructions (Business Office)
Identification of students who have not "shown" for class at the beginning of the semester is a Federal financial aid requirement. At Macon State College, the process involves the collaborative efforts of the faculty, Academic Affairs, the Business Office, Financial Aid and the Registrar as follows:
- After notification by Academic Affairs, the faculty input "no-show" information in their class rolls
- The Business Office tracks and ensures faculty compliance. After input is complete, reviews list and holds FARB checks for students identified as "no-shows." List is then furnished to Financial Aid
- Financial Aid identifies Financial Aid students and takes appropriate award actions. List is then furnished to the Registrar.
- Registrar's Office sends letters to affected students advising of their "no-show" status and action required.
- Financial Aid students may be required to have their instructors verify attendance by signing an attendance verification form. If they are not attending, the instructor should not sign the attendance form. It is a student's responsibility to carry the completed verification form to Financial Aid. Financial Aid will take the necessary steps to change the student's "no-show" status. Students who do not complete the verification process may be withdrawn from class with "W" grades.
- Students who do not receive financial aid are advised by letter to withdraw from class unless they are attending or plan to attend. These students are also advised of the possiblity of receiving F grades at the end of the term if they have not withdrawn and have not attended.
- Non-payment of fees does not automatically result in students being withdrawn from classes. The consequent non-attendance could result in an "F" on a student's record. These students should check on-line or with the Registrar's office to ascertain their enrollment status.
- A student who does not attend a class during the first eight days of the term will be reported as a "no-show" which may have financial aid implications for some students.
- Students who do not show for class and do not withdraw from the College or cancel their registration before classes begin, may receive failing grades from the instructor at the end of the term for non-attendance.