Timely Warnings

1. Emergency Care Procedures Guides
2. Emergency Response Plan/Evacuation Procedures
3. Notification of College Community
4. Media Communications
5. Annual Testing

Emergency Care Procedures Guides

In the event that a situation arises, either on or off campus that constitutes an ongoing or continuing threat, a campus-wide “timely warning” will be issued. The warning will be issued for both campuses through the college email system to students, faculty, staff. When activated in the fall of 2009, warnings will also be issued on the Macon Campus through the MSC campus emergency notification warning system.

Depending on the particular circumstances of the emergency, especially in all situations that could pose an immediate threat to the community and individuals, the Macon State College Communications Office may also post a notice on the MSC website at www.maconstate.edu, providing the college community with more immediate notification.

Anyone with information warranting a timely warning should report the circumstances as noted on the Emergency Care Procedures for their specific campus.

Notifications to the campus will be initiated as soon as is feasible, as long as notification does not interfere with the activities of law enforcement or emergency response personnel.

• Macon Campus Emergency Care Procedures Guide
• Warner Robins Campus Emergency Care Procedures Guide

Top of Page

Emergency Response Plan/Evacuation Procedures

Macon State has developed an Emergency Response Plan. This multi-colored plan is posted in offices throughout both campuses. Additionally, the Severe Weather Plan, one part of the ERP, has been posted in every classroom in Macon and in Warner Robins. The entire ERP, including evacuation procedures may be seen at http://www.maconstate.edu/publicSafety/emergency.aspx.

Top of Page

Notifications of College Community

Methods of communications with the campus community have been developed to ensure quick and accurate dissemination of information. Email is the primary means of emergency notification at Macon State College during office hours. During an emergency/disaster, the email system is intended for the immediate transmission of specific information regarding an emergency to all affected areas of the campus. In addition to email, other electronic methods of issuing notifications could be used, such as notifications on the campus website. On the Macon Campus, the second communication method would be use of the campus emergency notification system (utilizing interior and exterior speakers). Additionally, a telephone tree network has been in place for many years and could also be activated. In the event of a disabled telephone system, and as another means of communications, building occupants would be notified in person by the Building Coordinators in case of a daytime emergency, and at night by Public Safety Officers.

Top of Page

Media Communications

The Vice President for Institutional Advancement or his designee is responsible for any news media contacts to include; development and distribution of press releases, and initiate news broadcasts in reference to suspension of University operations with the approval of the President. In addition, the Vice President for Institutional Advancement or his designee will assist in the development and/or distribution of information to faculty/staff.

Faculty, staff and/or students will direct all requests for information from the news media to the Vice President for Institutional Advancement or his designee. Staff and/or faculty are not authorized to communicate with the media without receiving prior approval from the Vice President for Institutional Advancement or the President, or their designees.

Top of Page

Annual Testing

All methods of communication will be tested at least annually. A description of the exercise, whether announced or unannounced, will be documented and a file maintained in the Plant Operations department.

Top of Page