Key Procedures

Key request forms
Key request forms may be obtained from departmental secretaries or from the Plant Operations office. A 3-part NCR key request form, signed by the receiver’s supervisor, must be completed and submitted to the Plant Operations Department. Copies of the form are not accepted. Key request forms are generally fulfilled within 24-48 hours. The key requestor may pick up the key from the Plant Operations office and sign the form upon receiving the key.

Changing Offices
If you are moving to another office, you must return your old office keys to the Plant Operations Department and have them removed from your record. A new Key Request Form will need to be completed for the new office keys.

Key Cards
Exterior keys are not distributed; however, your key request form may include a request for card access to the exterior doors. Key cards may be taken to the Student Life Office and used as a blank for a MSC identification card. A lost or missing key card must be reported to MSC Security immediately. There is no charge for replacement key cards.

Please note that the same key card can be used at the Main Campus and at the Warner Robins Campus. No one should have two key cards.

Replacement of Lost or Stolen Keys
Lost or missing keys should be reported to MSC Security immediately. There is a $10 per interior door key charge per lost or missing key. In the event an exterior or master key is lost, the charge is $50 per door.

Fees will be paid to the MSC Business Office and a receipt provided. The keyholder will submit the receipt to Plant Operations and will be issued replacement keys. Replacement keys are usually available 24-48 hours after Plant Operations receives notification from the Business Office.

Retirement or Termination
When an employee leaves the College, keys must be returned to Plant Operations as part of the exit paperwork. Plant Operations will pull records and ensure that all keys have been returned. Any charges for lost or missing keys will be deducted from the employee’s final paycheck.