Procedures for Hiring Staff

Step 1

Obtain a Personnel Request Form from the Human Resources Office or website.

Step 2

Fill out the Personnel Request Form.

Step 3

Send Personnel Request Form to the Budget Manager in the Business Office.

Step 4

Budget Manager checks funding availability for the requested position and forwards the request form to the VP of Fiscal Affairs for final approval.

Step 5

If the Personnel Request is approved by the VP of Fiscal Affairs, a copy of the request is sent to the Human Resources Office.

Step 6

The Human Resources Office contacts the requesting department to notify them of the approval.

Step 7

The requesting department will provide Human Resources with a Job Description for the position they wish to fill.

Step 8

Human Resources will discuss recruiting efforts and will place the position on the Human Resources Career Opportunities website.

Step 9

All resumes, applications, etc. will initially come to the Human Resources Office. The Human Resources Office will forward copies of application materials of the qualified applicants to the requesting department.

Step 10

Interviews may be arranged by the requesting department or by the Human Resources Office.

Step 11

The requesting department will conduct the interviews and select a candidate for hire. If desired, the Human Resources Office can meet with candidates to discuss benefits and other employee information.

Step 12

The requesting department will forward the name of their recommendation for hire and the names of all the other candidates interviewed to the Human Resources Office.

Step 13

The requesting department will make a verbal offer to the candidate and notify the Human Resources Office once the verbal offer has been accepted. The verbal offer must conform to the approved salary parameters.

Step 14

The Human Resources Office will collaborate with the Office of Fiscal Affairs to send an offer letter to the candidate.

Step 15

The candidate is required to respond in writing to the Office of Fiscal Affairs if he/she is accepting or declining the position offer.

Step 16

If the candidate accepts the position offer, the Office of Fiscal Affairs sends a copy of the offer letter and acceptance letter to the Human Resources Office and the Payroll Office.

Step 17

Human Resources sends letters of acknowledgement to applicants not selected.

Step 18

The requesting department contacts the Benefits Coordinator to set up a time for the employee to complete a new hire orientation.

Step 19

The new employee reports to the Human Resources Office on the designated day and time to complete employment paperwork and discuss benefits.

Step 20

The Human Resources and Payroll Offices process the completed employment paperwork.