About Macon State
Macon State College requires certain employees to travel in the performance of their duties and will reimburse these employees for reasonable and necessary expenses incurred while traveling away from their official headquarters or home. Macon State's travel policies and procedures were developed in concurrence with University System of Georgia and State Accounting Office published policies.
Authorization to Travel
All travel must be approved prior to the date of the travel. There are three types of approval:
Reimbursement of Travel
Reimbursement for travel includes, but is not necessarily limited to, per diem for meals, reimbursement for lodging, transportation (both personal vehicle and common carrier), parking, taxi, and other appropriate miscellaneous expenses. The current per diem rates for meals is as follows:
|Number of Meals Reimbursed||Meals Reimbursed||Maximum Allowable Expense (1)|
|3 meals per day||breakfast/lunch/dinner||$28.00|
|2 meals per day||breakfast/lunch||$13.00|
|1 meal per day||breakfast||$6.00|
The following areas of Georgia are considered high cost and meal expenses may be reimbursed at a higher amount than those listed above. Please note that both the Travel Authorization Form and the Expense Report will automatically populate the higher amount when one of these high cost areas is listed.
|Number of Meals Reimbursed||Meals Reimbursed||High Cost Area Allowable Expense|
|3 meals per day||breakfast/lunch/dinner||$36.00|
|2 meals per day||breakfast/lunch||$16.00|
|1 meal per day||breakfast||$7.00|
Employees may be reimbursed for travel by submitting a completed Expense Report from http://www.maconstate.edu/forms/. All approved Expense Reports received by Tuesday of each week will be processed on Wednesdays. Funds can be direct deposited into accounts and available by Friday or a check can be mailed on Thursday. To enroll in direct deposit of travel click on the link below, print the form and send it to the Business Office. http://www.maconstate.edu/forms/DirectDepositTravform.xls.
For a complete discussion of travel regulations, follow this link to the Travel section of the University System of Georgia's Business Procedures Manual: http://www.usg.edu/business_procedures_manual/section4/
For travel outside the State of Georgia, Macon State uses the Federal per diem rates which can be found at the following site: http://www.gsa.gov/portal/category/21287
The per diem rates for foreign travel are located at the following web site: http://aoprals.state.gov/content.asp?content_id=184&menu_id=78